Turn Every Inbound Rehab Request Into a Booked Physical Therapy Evaluation With AI
Pitchit automatically evaluates doctor referral prescriptions, verifies Medicare or commercial PPO coverage, and converts online evaluation forms into instant outbound call-backs 24/7.
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Hear Pitchit Handle a Plastic Surgery Consultation Call Live
Listen to how Pitchit pre-qualifies procedure goals, verifies financing readiness, and books a consultation with a patient coordinator on the calendar in real time.
Rhinoplasty & Surgical Suite Booking
Verifies procedure goals, collects desired surgery timeframe, checks patient financing readiness, and schedules a consultation.
Calculate Your Practice Net Revenue Increase with Pitchit
Plug revenue leaks from missed calls during surgery hours and delayed web lead responses, cut patient coordinator intake overhead, and calculate your exact monthly net profit increase.
How Your Practice Revenue Is Calculated
Based on plastic surgery industry benchmarks1. Missed Call Recovery:
(Inbound Calls × Missed %) × Procedure Value × 25% conversion rate for immediate 24/7 AI consultation scheduling.
2. Speed-to-Lead Conversions:
Uncontacted Web Leads × Procedure Value × 20% conversion rate achieved by placing 5-second outbound AI calls.
3. Practice Overhead Saved:
((Staff Reps × $3,500/mo avg salary) + Answering Fees) × 70% automated workload reduction.
4. Dynamic Enterprise Bracket:
Standard tiers (Starter $149, Growth $349, Pro $599). Enterprise volume uses a $599 Pro base + $0.15/lead for all volume above 2,000.
Why Plastic Surgery Practices Are Switching to Pitchit
See how Pitchit compares to traditional medical answering services and offshore virtual assistants when converting surgical patients.
| Operational Feature | Answering Service | Offshore VA |
✓ Recommended
Pitchit 24/7 AI |
|---|---|---|---|
| Speed to Lead Response | 15–30 Minutes (Queue) | Varies (Shift Dependent) | Under 5 Seconds (Instant) |
| Aesthetic Specialty Logic | Generic Messages | Requires Months Training | Pre-Trained Surgical Workflows |
| EMR Calendar Booking | Takes Call Notes Only | Manual Calendar Entry | Instant Real-Time Sync |
| Procedure & Financing Triage | None | Inconsistent Quality | Automated Goals & Readiness Audit |
| Unclosed Consultation Follow-Up | Not Supported | Low Output | High-Velocity Multi-Channel |
| CRM Data & Dispositions | Basic Email Alerts | Manual Logging | 100% Automated Transcripts & Sync |
Speed to Lead Response
Trade Logic
Calendar Booking
Scope Triage
Outbound Reach
Data & Dispositions
From Initial Patient Inquiry to Scheduled Consultation Room
Whether answering inbound patient calls or launching 5-second TCPA-compliant speed-to-lead sequences, Pitchit connects every cosmetic lead directly to your practice.
Multi-Channel Lead Intake
Pitchit answers inbound call surges 24/7 or instantly initiates 5-second outbound Voice, SMS, Email, and WhatsApp sequences for web form and social campaign leads.
Procedure & Readiness Triage
Gathers surgical procedure goals (rhinoplasty, breast, body contouring), desired recovery timeframes, financing readiness, and prior consultation history.
Consultation Booking & Live Transfers
Live-transfers high-ticket surgical leads to patient coordinators, or books consultation slots directly onto surgeon calendars 24/7.
EMR & Practice Management System Sync
Pitchit logs full call transcripts, audio recordings, procedure goal notes, and disposition codes straight into Nextech, Symplast, or PatientNow.
Zero Missed Inquiries Across Inbound Calls & Outbound Follow-Up
From qualifying procedure goals on incoming calls to re-engaging unclosed consultation leads, Pitchit scales your surgical volume without expanding office staff.
Capture Every Inbound Surgical Inquiry
Eliminate voicemails while surgeons are in the OR. Pitchit answers instantly and executes precise aesthetic intake logic in real time.
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Instant Procedure Goals & Financing Audit Verifies desired surgical procedures, target timeline, patient financing readiness (e.g. CareCredit), and consultation history.
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Direct EMR Consultation Booking Schedules initial surgical consultations directly onto your patient coordinators' or surgeons' practice management calendars 24/7.
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Live High-Value Surgical Lead Transfers Patches full mommy-makeover, facial reconstruction, or revision surgery leads directly to senior patient coordinators.
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24/7 After-Hours Intake & Post-Op Triage Answers evening calls, logs consultation details, and triages acute post-op symptoms to on-call surgical staff.
Automate Patient Consultation Booking
Turn web forms into immediate consultation calls and re-engage pending quote proposals automatically.
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5-Second Speed-to-Lead Callbacks Triggers an outbound call, email, WhatsApp, or SMS within seconds of a prospective patient submitting a consultation request form.
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Unclosed Proposal Re-Engagement Follows up with patients who attended consultations but haven't scheduled surgery to answer recovery or financing questions.
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TCPA-Compliant 10-Touch Cadences Executes up to 10 automated touches across Voice, SMS, Email, and WhatsApp—strictly restricted to compliant calling hours and allowed days.
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Multi-Touch Sequences (Voice, SMS, WhatsApp & Email) Engages prospective patients across their preferred channel to support seasonal surgical events and VIP aesthetic seminars.
Plugs Directly into Your Plastic Surgery Software Stack
No manual data entry. Pitchit checks coordinator and surgeon availability, qualifies procedure parameters, and dispatches consultations straight into your EMR/CRM platform.
| Platform / Software | Category | Integration Type | Pitchit AI Action |
|---|---|---|---|
| Nextech / Symplast / PatientNow / myMedLeads | EMR & Aesthetic Practice Management | Zapier, ViaSocket & Webhooks | Pushes patient records, procedure preferences, financing notes, and booked consultation slots directly to your schedule. |
| Salesforce / HubSpot / GoHighLevel | CRM & Patient Pipeline | Zapier, ViaSocket & Webhooks | Creates lead records, logs full call audio transcripts, aesthetic goal notes, and advances pipeline stages. |
| Google Calendar / Outlook / Local EMR Calendars | Surgeon & Coordinator Schedules | Native Integration | Checks real-time provider availability and places consultation and evaluation appointments directly on practice schedules. |
| Gmail / Outlook Email | Email Communications | Native Integration | Engages prospective patients, sends consultation confirmations, proposal follow-ups, and qualifies leads directly via email. |
| WhatsApp Business & SMS Gateways | Omnichannel Patient Outreach | Native Integration | Executes TCPA-compliant 10-touch follow-up cadences and sends automated consultation reminder alerts. |
| Twilio / Infobip / SIP Trunks | Telephony & Voice Infrastructure | Native SIP / API | Powers ultra-low-latency voice calls, two-way SMS, and handles live transfers directly to patient coordinators. |
| REST API / Webhook Endpoints | Proprietary Developer Stack | Direct REST API | Connects with custom-built in-house consultation calculators, 3D imaging widgets, or custom patient portal software. |
Frequently Asked Questions.
How does Pitchit qualify surgical procedures vs. non-invasive MedSpa inquiries? +
Pitchit classifies patient requests using conditional logic; separating high-ticket surgical procedures like rhinoplasty, breast augmentation, or abdominoplasty from non-invasive treatments like Botox or dermal fillers, and routes the lead with full qualification context directly to patient coordinators or surgeons.
Can Pitchit capture procedure goals, recovery timelines, and financing interest before booking? +
Yes. Pitchit can be configured to ask callers about their primary aesthetic goals, desired recovery timelines, previous surgical history, and interest in patient financing options (such as CareCredit) so your consultation team arrives fully prepared.
How does Pitchit handle urgent post-operative surgical concerns after hours? +
Pitchit can be configured to triage acute post-op inquiries, detecting urgent symptoms such as swelling, bleeding, or pain, and instantly alerting the on-call surgical nurse or transferring the caller according to your practice protocol.
How fast does Pitchit respond to online consultation form fills? +
Pitchit executes automated speed-to-lead voice or SMS outreach in under 5 seconds, securing patient goals and booking a consultation before the prospect reaches out to competing plastic surgery practices.
Backed by:
As Seen On:
As Seen On FOX Business and Bloomberg
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Scale Your Clinic Intake, Not Your Front Desk Burden
Choose the right capacity for your practice. Month-to-month billing, cancel anytime.
Starter
- ✓ Up to 400 patient conversations per month
- ✓ All channels (voice, sms, email, whatsapp)
- ✓ Insurance and doctor referral intake
- ✓ Under 5 second speed to lead response
- ✓ WebPT calendar booking
- ✓ HIPAA compliant encryption
- ✓ 100% AI-powered conversations
Growth
- ✓ Everything in Starter
- ✓ Up to 1,000 patient conversations per month
- ✓ Volume discount
- ✓ Post-op acute case live transfer
Pro
- ✓ Everything in Growth
- ✓ Up to 2,000 patient conversations per month
- ✓ Multi-therapist calendar routing
Enterprise
- ✓ Custom SLAs
- ✓ Unlimited patient conversations
- ✓ HIPAA BAA agreement
- ✓ Dedicated account manager
Ready to Automate Physical Therapy Intake and Fill Evaluation Schedules?
See how Pitchit qualifies doctor referrals and health insurance in under 5 seconds, scheduling patient evaluations directly into WebPT.